Duties and Responsibilities
The Board’s principal duties and responsibilities fall into a number of categories which are outlined below.
3.1 Legal Requirements
- The Board has the responsibility to ensure that legal requirements have been met and documents and records have been properly prepared, approved and maintained;
- The Board has the statutory responsibility to:
- manage or, to the extent it is entitled to delegate such power, to supervise the management of the business and affairs of the Company by the senior officers of the Company;
- act honestly and in good faith with a view to the best interests of the Company;
- exercise the care, diligence and skill that reasonable, prudent people would exercise in comparable circumstances; and
- act in accordance with its obligations contained in the Act and the regulations thereto, the Company’s Articles, securities legislation of each province and territory of Canada, and other relevant legislation and regulations.
3.2 Independence
The Board has the responsibility to ensure that appropriate structures and procedures are in place to permit the Board to function independently of management, including endeavouring to have a majority of directors who are “independent” as defined by National Instrument 58-101.
3.3 Strategy Determination
The Board has the responsibility to ensure, at least annually, that there are long-term goals and a strategic planning process in place for the Company and to participate with management directly or through its committees in developing and approving the mission of the business of the Company and the strategic plan by which it proposes to achieve its goals, which strategic plan takes into account, among other things, the opportunities and risks of the Company’s business.
3.4 Managing Risk
The Board has the responsibility to identify and understand the principal risks of the business in which the Company is engaged, to achieve a proper balance between risks incurred and the potential return to shareholders, and to ensure that there are systems in place which effectively monitor and manage those risks with a view to the long-term viability of the Company.
3.5 Division of Responsibilities
The Board has the responsibility to:
- appoint and delegate responsibilities to committees where appropriate to do so; and
- develop position descriptions for:
- the Board;
- the Chair of the Board;
- the Chief Executive Officer; and
- the Chief Financial Officer.
- ensure that the directors of the Company’s subsidiaries, if any, are qualified and appropriate in keeping with the Company’s Corporate Governance Policies and that they are provided with copies of the Company’s policies for implementation by the subsidiaries.
To assist it in exercising its responsibilities, the Board hereby establishes four standing committees of the Board: the Audit Committee, the Compensation Committee, the Corporate Governance and Nominating Committee and the Sustainability, Environment, Health and Safety Committee. The Board may establish other standing committees from time to time which will function in accordance with its mandate.
Each committee shall have a written mandate that clearly establishes its purpose, responsibilities, members, structure and functions. Each mandate shall be reviewed by the Board at least annually. The Board is responsible for appointing the committee members.
3.6 Appointment, Training and Monitoring Senior Management
The Board has the responsibility:
- to appoint the Chief Executive Officer, to monitor and assess the Chief Executive Officer’s performance, to satisfy itself as to the integrity of the Chief Executive Officer, and to provide advice and counsel in the execution of the Chief Executive Officer’s duties;
- to develop or approve the corporate goals or objectives that the Chief Executive Officer is responsible for;
- to approve the appointment of all corporate officers, acting upon the advice of the Chief Executive Officer and to satisfy itself as to the integrity of such corporate officers;
- to ensure that adequate provision has been made to train and develop management and for the orderly succession of management and to ensure that all new directors receive a comprehensive orientation, fully understand the role of the Board and its committees, the nature and operation of the Company’s business and the contribution that individual directors are required to make;
- to create a culture of integrity throughout the Company;
- to ensure that management is aware of the Board’s expectations of management;
- to set out expectations and responsibilities of directors including attendance at meetings and review of meeting materials; and
- to avail itself collectively and individually of the open access to the Company’s senior management and to advise the Chair of the Board of significant matters discussed.
3.7 Policies, Procedures and Compliance
The Board has the responsibility:
- to ensure that the Company operates at all times within applicable laws, regulations and ethical standards; and
- to approve and monitor compliance with significant policies and procedures by which the Company is operated.
3.8 Reporting and Communication
The Board has the responsibility:
- to ensure the Company has in place policies and programs to enable the Company to communicate effectively with its shareholders, other stakeholders and the public generally;
- to ensure that the financial performance of the Company is adequately reported to shareholders, other security holders and regulators on a timely and regular basis;
- to ensure the timely reporting of developments that have a significant and material impact on the value of the Company;
- to report annually to shareholders on its stewardship of the affairs of the Company for the preceding year;
- to develop appropriate measures for receiving shareholder feedback;
- to develop the Company’s approach to corporate governance and to develop a set of corporate governance principles and guidelines.
3.9 Monitoring and Acting
The Board has the responsibility:
- to monitor the Company’s progress towards it goals and objectives and to revise and alter its direction through management in response to changing circumstances;
- to take action when performance falls short of its goals and objectives or when other special circumstances warrant;
- to ensure that the Company has implemented adequate control and information systems which ensure the effective discharge of its responsibilities; and
- to make regular assessments of the Board’s, its committees and each individual director’s effectiveness and contribution.
3.10 Membership and Composition
The Board has the responsibility to determine:
- its appropriate size and composition;
- the relevant criteria for proposed additions to the Board, having regard to areas of required expertise and the need for independent directors, as that term is defined in National Instrument 58-101 “Disclosure of Corporate Governance Practices” and the rules of the applicable exchanges;
- the maximum number of boards or other engagements considered appropriate for directors, having regard to whether they are independent directors or members of management;
- any appropriate age for retirement of directors;
- the recommended compensation of directors to be proposed to the Compensation Committee for review and advice;
- the number of meetings of the Board to be held each year and the time and place of such meetings; provided that the Board shall meet at least on a quarterly basis, and the independent directors shall meet on a regular basis as often as necessary to fulfill their responsibilities including at least annually in executive session without the presence of non-independent directors or management.
Members are expected to attend all meetings of the Board in person or by phone and to have reviewed in advance board materials and be prepared to discuss such materials.
3.11 Self-Assessment
Members of the Board will be required annually to assess their own effectiveness as directors and the effectiveness of the Board in conjunction with the Company’s Directors and Officers insurance requirements.
3.12 Third Party Advisors
The Board, and any individual director with the written approval of the Chair of the Board, may retain at the expense of the Company independent counsel and advisors in appropriate circumstances.